Faculty FAQs

CMC Returns is being updated daily and will reflect all spring policies by Monday, Jan. 10.

COVID-19 Summary Update

Most students will arrive for move-in as scheduled on January 16-17 in advance of the first day of classes on Tuesday, January 18.

To reduce the chance of exposure during the earliest stages of our return, the following adjustments will be made for the first two weeks of the semester (to be relaxed in week 2 if conditions improve):

  • All instruction will move online
  • Collins Dining Hall will offer grab-and-go options for students only, to avoid large congregations.
  • No guests from other campuses will be allowed inside residence halls or student apartments

In addition:

  • All students, faculty, and staff who are eligible and do not qualify for a medical or religious exemption must be vaccinated and receive the booster by January 15 (or within 15 days of becoming booster-eligible) to return to campus. All students must show a negative PCR test taken within 72 hours of arrival. Faculty and staff must also receive a negative PCR test result within 72 hours of returning to work on campus.
  • Students will quarantine in their room after moving in until they have another negative PCR test.
  • The College has implemented practices to reduce workplace density among staff, with an update to the community on repopulating the workplace by January 31st.

The College continues to monitor conditions daily, and consult with public health officials, the CMC medical team, and 5C leadership.  We will continue to update you and appreciate your patience and support as we navigate this together.

UPDATED TESTING HOURS

HOLIDAY HOURS

Surveillance Testing (walk-in)
M–F, January 10–14: 10:00 a.m. – 1:00 p.m. @ McKenna Auditorium
Sat., January 15: 12:30 p.m. – 3:30 p.m. (for Faculty/Staff only) @ The Children’s School
Sun., January 16: 10:00 a.m. – 2:00 p.m. (for Students only) @ The Children’s School

Diagnostic Testing (by appointment only)
M–F, January 10–14: 8:00 a.m. – 4:00 p.m. @ The Children’s School

REGULAR SPRING SEMESTER HOURS (Effective January 17, 2022)

Surveillance Testing (walk-in)
M–Th: 7:30 a.m. – 2:00 p.m. @ McKenna Auditorium
Fri.: 8:00 a.m. – 12:00 p.m. @ The Children’s School (make‐up day for students)

Diagnostic Testing (by appointment only)
M–F: 7:30 a.m. – 4:00 p.m. @ The Children’s School
Sat./Sun. (effective 1/22/2022): 10:00 a.m. – 1:00 p.m. (for Students, Faculty and Staff) @ The Children’s School

To contact Hamilton Health Box:covid19@cmc.edu or (909) 607-2301

MANDATORY VACCINATIONS AND BOOSTERS

Because of the projected impact of Omicron and the potential emergence of additional variants, now is the time to fortify our safeguards. In order to create the safest possible working and learning environment for our community, the College now requires that all faculty and staff be vaccinated against COVID-19, including, for those whose personal vaccination timeline permits it, obtaining a booster shot. At minimum, proof of having received a first vaccine dose (or booster, if you are eligible for it) must be uploaded through Qualtrics no later than Saturday, January 15, 2022.  You must complete your vaccination and booster series and upload your documentation to Qualtrics.

The CDC and the LA County Department of Public Health (LACDPH) recommend that all eligible persons receive a booster dose of an FDA-authorized COVID-19 vaccine due to waning immunity over time following a primary vaccination series. Eligibility for a booster is determined by one’s age (18+) and the time elapsed since completing your initial vaccination series. LACDPH currently recommends a booster dose five months following a second dose of the Pfizer vaccine, six months following a second dose of the Moderna vaccine, or two months following the single-dose Johnson & Johnson vaccine; a booster dose of any of these three vaccine types can be safely received irrespective of which type you originally received, though Pfizer or Moderna are preferred over Johnson & Johnson based on their efficacy. If you received a WHO-authorized vaccination outside the United States, LACDPH recommends you receive a booster dose of any FDA-approved COVID-19 vaccine six months following your second dose.

If you have recently tested positive for COVID-19, you can still get your booster! There is no time restriction unless you are immunocompromised or have received monoclonal antibody infusion as treatment for your infection. In that case, the booster is recommended at least 90 days after the treatment. For everyone else, HHB recommends waiting the 10 days of your isolation order, and make sure most of your symptoms have resolved before getting your booster. If you believe you need an extension, please email covid19@cmc.edu with a letter from your physician, and we will evaluate the requests on a case-by-case and get back to you shortly. As a reminder, the deadline to submit proof of your booster shot is January 15th.

Exemptions based on legally-recognized objections to receiving the vaccine will be considered. Prior to January 15, please direct any questions about, or requests for, religious or medical exemptions to Nyree Gray, Associate Vice President for Diversity and Inclusion and Chief Civil Rights Officer: ngray@cmc.edu or Human Resources: humanresources@cmc.edu.

COVID-19 Information

COVID-19 Dashboard
The CMC COVID-19 Dashboard is a public-facing tool designed to track and evaluate the real-time impact of COVID-19 on the health of our campus community, and to demonstrate the College’s ability to respond timely and appropriately to positive or suspected cases. It illustrates testing data for the prior week, the total number of tests administered within the CMC community to date, the current positivity rate, and the total number of negative and positive test results (although a positive case does not necessarily mean symptomatic or sick, particularly among the vaccinated). The COVID-19 Dashboard is updated each Monday to provide our students, faculty, and staff, as well as the broader Claremont community a full, accurate, and timely view of our COVID-19 data.

You can view the most current information on the Dashboard: https://cmc-returns21.cmc.edu/covid-19-dashboard/.

Will I be informed if my co-workers have been vaccinated?
No. This is confidential information. Supervisors are instructed not to inquire about anyone’s vaccination status. The College’s student vaccination requirement is now extended to all staff and faculty. All eligible faculty and staff must be fully vaccinated by January 15, or 15 days following eligibility. We are defining fully vaccinated to include boosters.  To protect yourself, it is best to err on the side of caution and practice health and safety precautions when interacting with others, both on and off campus: social distancing, masking, hand hygiene, etc.

If I am fully vaccinated, will I still be required to test for COVID-19?
With proof of vaccination and booster, all students, faculty, and staff will be required to test once weekly; if approved for a vaccine exemption or if not yet fully vaccinated (including with booster if eligible), testing will be required twice weekly. Thanks to augmented staffing resources, HHB as expanded its testing hours. Importantly, HHB is pleased to now have the capacity to offer diagnostic testing to faculty and staff on weekends.

Expanded surveillance testing (walk-in) hours are:

SPRING 2022 TESTING HOURS

HOLIDAY HOURS

Surveillance Testing (walk-in)
M–F, January 10–14: 10:00 a.m. – 1:00 p.m. @ McKenna Auditorium
Sat., January 15: 12:30 p.m. – 3:30 p.m. (for Faculty/Staff only) @ The Children’s School
Sun., January 16: 10:00 a.m. – 2:00 p.m. (for Students only) @ The Children’s School

Diagnostic Testing (by appointment only)
M–F, January 10–14: 8:00 a.m. – 4:00 p.m. @ The Children’s School

REGULAR SPRING SEMESTER HOURS (Effective January 17, 2022)

Surveillance Testing (walk-in)
M–Th: 7:30 a.m. – 2:00 p.m. @ McKenna Auditorium
Fri.: 8:00 a.m. – 12:00 p.m. @ The Children’s School (make-up day for students)

Diagnostic Testing (by appointment only)
M–F: 7:30 a.m. – 4:00 p.m. @ The Children’s School
Sat./Sun. (effective 1/22/2022): 10:00 a.m. – 1:00 p.m. (for Students, Faculty and Staff) @ The Children’s School

Can family/household members test with HHB?
We have received a number of inquiries about family/household member testing, which we unfortunately must temporarily suspend due to staffing concerns and testing supply inventory. We will continue to reevaluate this. In the meantime, residents of Los Angeles County who either have COVID-19 symptoms or who believe they were exposed to a positive COVID-19 case may be able to receive a free at-home nasal swab test kit through the LA County Home Test Collection (although the program is receiving unprecedented demand and may not have availability).

What do I do if I do not feel well?

  • It is critical that all students, faculty, and staff pay close attention to their health to monitor for even mild symptoms of COVID-19. Even very mild symptoms that might otherwise be considered signs of a modest cold can indicate the presence of the virus in a fully-vaccinated individual.
  • Report your symptoms: Call the COVID-19 HOTLINE: 909-607-2301 x 72301 or email covid19@cmc.edu OR complete the Qualtrics Health Screen Survey to report symptoms. HHB will contact you as soon as possible to evaluate your current state of health, and schedule a private, free testing appointment.

What if I test positive for COVID-19?
HHB will designate an Isolation Period Time-frame, provide instructions on the isolation process, offer a telehealth evaluation with an MD, and will call for wellness check-ins for the duration of the isolation period. HHB notifies Human Resources and the Dean of the Faculty of the days you will be off work for any monitoring, quarantine, and isolation requirements (no diagnostic information is given to the Dean of the Faculty).  If you are well enough to teach remotely, you are encouraged to do so.  If you are too sick to work, please inform your department chair and the Dean of the Faculty. HHB will check in with you to monitor the end of symptoms and will authorize you to return to work at the appropriate time.

Who is considered a Close Contact?
The CDC’s definition of a Close Contact is a person who was within 6 feet for more than 15 minutes in a 24-hour period of someone who tested positive for COVID-19.

We apply this definition equally across our campus to students, staff, and faculty regardless of the setting on campus – whether in meetings, residential areas, dining halls, classrooms, etc. For example, if staff and/or faculty are in a meeting and one of the participants later tests positive, only the staff or faculty who were within 6 feet of the positive individual for more than 15 minutes would be notified by Hamilton Health Box (HHB) that they were a Close Contact (and given instructions on next steps).

Not everyone who was in a meeting room or classroom with an infected person is automatically a Close Contact. HHB would not notify everyone who was in attendance; rather, they would notify only those attendees deemed to have been Close Contacts.

What is the contact tracing protocol for a COVID-positive CMC student?

HHB conducts in-depth and confidential contact tracing investigations to determine who is a possible Close Contact, including asking individuals who have tested positive to reflect on any interactions they had with others during their infectious period. These contact tracing investigations occur seven days a week, even outside of regular business hours.

If you are identified as a Close Contact, you will be notified by HHB via email, interviewed by phone, given further instructions, and provided with an appointment for any necessary testing. If you have not been contacted by HHB, then you were not identified as a Close Contact of the positive case.

To protect privacy interests, and consistent with employer obligations under the Americans with Disabilities Act, FERPA and applicable state privacy laws, we will not generally identify individuals who have tested positive for COVID-19. Individuals may, at their discretion, disclose that they have been directed to quarantine or isolate, to faculty, students, or peers.

If a faculty member requires verification that a student has a legitimate medical absence, understanding it would not necessarily imply that the student has COVID-19, they should contact Associate Dean of Faculty Ellen Rentz: ellen.rentz@cmc.edu.

If a student has to miss class because they are under HHB’s care, can I assume that the student is COVID-19 positive?
No. The College is managing students with a multitude of conditions. A student might be in isolation because they are COVID-19 positive; alternatively, a student may be in quarantine because they are symptomatic and awaiting a COVID-19 test. While a student in quarantine might turn into a positive COVID case, the quarantined student might turn out not to have COVID. All these impacted students are under HHB instructions not to attend class, and a daily list is provided to the DOF for purposes of confirming whether there is an excused absence, not to disclose health status.

Can I ask a student or colleague whether they are vaccinated?
While a person may volunteer this information of their own accord, you should not ask them about their personal health information.

How do I get a COVID-19 Surveillance Test?
If you do not have COVID-19 symptoms and you have not been exposed to a Positive COVID-19 Case, you can walk-in for a surveillance test. See schedule above.

How do I get a Diagnostic COVID-19?
If you have COVID-19 symptoms or had recent exposure to a Positive COVID-19 Case, call Hamilton Health Box (HHB) at 909-607-2301 or email covid19@cmc.edu to speak to a medical professional who will triage and schedule you for a private testing appointment.

Are Keck Science faculty members permitted to be COVID-19 tested by CMC (Hamilton Health Box)?
Since Keck Science faculty members are legally employees of Scripps College, Scripps is responsible for both COVID-19 testing as well as contact tracing of Keck faculty members. Because of this employment relationship, CMC does not have the appropriate consents in place to perform and share test results for non-CMC employees. This is not a decision by CMC specifically to exclude Keck faculty/staff; rather, the lead college model dictates which institution handles employment issues.

What type of face masks are acceptable?
Masks are required for all students, faculty, staff, visitors, and vendors when in any indoor setting, including our classrooms. Faculty and staff may unmask when alone in a private office.

In light of the contagious nature of Omicron, public health authorities have underscored that medical-grade surgical and N95/KN95/KF94-type masks are far superior to other types of face coverings in reducing viral transmission. Therefore, cloth masks will no longer be acceptable on campus.

We have secured additional masks that meet the new guidelines (medical-grade surgical/N95/KN95-type masks).Medical-grade surgical masks were delivered to your faculty mailboxes on January 7th.You may also pick up additional surgical masks from Story House. If you would like an N95 or KN95 mask, please contact hr@cmc.edu to arrange pick-up. N95 and KN95 masks do not require fit testing; they will come with a flier of instructions.

CMC COVID Visitor Policy

Vaccinations are the most important tool to help protect the community against the spread of COVID-19.  Accordingly, all on-campus visitors over the age of 16 must be fully vaccinated. At their discretion, CMC staff may require proof of vaccination (in advance of the visit and/or while on campus). Visitors must follow all College health and safety protocols, which will be fully explained to the visitor by the member or department of the CMC community who invited the visitor (the “Campus Host”). The Campus Host will also ensure that the visitor remains in full compliance with all relevant policies.

Beyond this vaccination requirement, visitors who (i) will be on campus overnight, (ii) plan to be on campus more than two consecutive days, (ii) arrive from an international location, or (iv) will be in prolonged or significant contact with CMC community members as determined by their Campus Host (particularly if dining on campus) must submit proof of a negative PCR test no more than 72 hours before arrival to campus.

Visitors must self-screen for COVID-19 symptoms prior to arrival and may not come to campus if symptomatic or otherwise sick. If a visitor tests positive for COVID-19 within 14 days of coming to campus, the visitor agrees to promptly notify CMC’s on-campus health clinic (909-607-2301 or covid19@cmc.edu) as well as participate in contact tracing.

CMC Vice Presidents have overall responsibility for approving visits and overseeing visitor compliance with protocols within their areas of responsibility. CMC Vice Presidents may also, in consultation with the COVID Compliance Committee, make exceptions to the vaccination requirement for visitors (such as when a short-term visitor will remain outside and masked at all times).

Currently, CMC students may not invite visitors to campus unless those visitors are coming to campus as part of a CMC or 5C recognized club or organization activity. Clubs or organizations who wish to invite visitors to campus must obtain advance approval from the CMC Student Activities Office prior to extending the invitation.

A visitor is anyone other than a current CMC/Claremont Colleges student, employee, faculty member, CMC trustee or institute/center board member, or approved CMC volunteer. Visitors who are on campus for only a few minutes at a time (such as delivery personnel) are not required to be vaccinated.

This policy may be amended from time to time to respond to changing health conditions or governmental regulations.

Academics

How will classes be taught in the spring?
Our goal is to resume in-person teaching as soon as conditions allow.  As noted above, all classes will be held online for the first two weeks of the spring semester (to be relaxed in week 2 if conditions improve).  We continue to monitor conditions and plan to provide an update by January 21.

Are masks required in classrooms?
Masks are required for all students and faculty, regardless of vaccination status, when in an indoor classroom. Masks are optional for vaccinated persons and are required for unvaccinated persons in outdoor classrooms. Each classroom will have a supply of masks that you can offer to students. Students have been told that if they refuse to wear a mask or to wear it properly, the instructor will ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Do students have to wear masks in outdoor classrooms?
Faculty may require students to wear masks in their outdoor classroom. If a faculty member requires this, they must clearly communicate this to their students and indicate this policy on their syllabus. If a student refuses to follow this policy, the instructor may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Is eating allowed in classrooms?
No. Eating is not allowed by anyone in any classroom. You may choose to indicate this policy on your syllabus. If a student refuses to follow this policy, the instructor may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom, you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Is drinking allowed in classrooms?
Faculty will decide whether students may drink in their classroom. You should clearly communicate your policy to your students and indicate it on your syllabus. If you allow drinking during class, students may lift the lower part of their mask momentarily to take a drink. They must then immediately return the mask back to the proper position. If you prohibit drinking in the classroom and a student refuses to follow this policy, you may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom, you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

What if a faculty member is ill, in quarantine, or caring for someone who is ill but is well enough to teach remotely?
We will use Zoom as needed if a faculty member feels ill, needs to care for someone who is ill for a short period of time, or is in temporary quarantine or isolation from COVID-related exposure or symptoms but is able to teach. In this instance, the faculty member should email their class and inform them that they will be teaching remotely on Zoom using the Zoom link on their course syllabus and Sakai site. Our clinical partners at Hamilton Health Box (HHB) will manage COVID-related absences by reviewing symptoms providing testing, and instructing on quarantine and isolation periods and safe returns to campus following an illness.

What if a faculty member is ill, in quarantine, or caring for someone who is ill but  is not well enough to teach remotely?
If the faculty member is unable to teach their class remotely because they are ill, in temporary quarantine/isolation or they need to care for someone who is ill for a short period of time, they should notify their department chair and the DoF office about any immediate needs, including assistance in getting class coverage (see Faculty Handbook, Section 5.1.7). The faculty member should inform their students about any change in their class structure (e.g., alternate instructor, remote platform, postponement); if they are not able to do so, the Registrar’s Office will inform them.

Absences, occasioned by illness or other emergencies, should be reported to the Dean of the Faculty and to the chair of the department as soon as possible. An illness that requires an extended leave of absence may be covered under one of the College’s leave provisions. For additional information, see Chapter 7 Leaves. Also, please be sure to inform the Dean of the Faculty and your department chair if you relocate a class meeting for any reason, or hold it online due to illness or COVID-related quarantine or isolation. If the College needs to locate someone in the event of an emergency, we need to know when classes deviate from their normal meeting patterns or locations.

Absences, occasioned by illness or other emergencies, should be reported to the Dean of the Faculty and to the chair of the department as soon as possible. An illness that requires an extended leave of absence may be covered under one of the College’s leave provisions. For additional information, see Chapter 7 Leaves. Also, please be sure to inform the Dean of the Faculty and your department chair if you relocate a class meeting for any reason, or hold it online due to illness or COVID-related quarantine or isolation. If the College needs to locate someone in the event of an emergency, we need to know when classes deviate from their normal meeting patterns or locations.

What if a student cannot come to class because they are in HHB-mandated quarantine/isolation?
Students who are in HHB-mandated quarantine/isolation should not attend class in person, and should communicate directly about their absence with their instructors before class. If helpful, students may seek guidance from the Dean of Students Office as to how to approach that communication and work with their faculty to maintain their academic progress. If a faculty member requires verification that HHB has mandated quarantine/isolation for a student, they should contact Ellen Rentz at ellen.rentz@cmc.edu.

Depending on the severity of the illness, students can take part in an interactive process through the Office of Accessibility Services to determine if they qualify for reasonable, temporary accommodations that fit their needs based on medical documentation. Unreasonable accommodations include those that might fundamentally alter the academic program or lower the standards of the College, for example, a waiver of essential course requirements or prolonged absence from class. Academic advisors and the Dean of Students Office can work closely together to guide students’ decisions related to continuation in a course should successful completion of the course become untenable.

How can I ensure equitable and reasonable access to instruction for students who are in HHB-mandated quarantine/isolation?
For those students who are in HHB-mandated quarantine/isolation that are well enough to attend class virtually, one approach to providing equitable and reasonable access to instruction is to have Zoom up and running in the classroom so that those students can join the class remotely. In instances where a large fraction of students in a classroom are in HHB-mandated quarantine/isolation, the instructor may instead teach the class fully online using Zoom for a short period of time if it makes more sense pedagogically. For those students who are in HHB-mandated quarantine/isolation that are not well enough to attend class virtually, the instructor may choose to provide them with access to a Zoom recording. Please outline this approach clearly on your course syllabus so students know what to expect.

If you have an alternative approach to providing equitable and reasonable access to students who are in HHB-mandated quarantine/isolation, please outline it clearly in your syllabus so that students know what to expect. Alternative approaches might include (but are certainly not limited to) small group tutorials on Zoom outside of regularly scheduled class time; alternative methods for participation, including on platforms like Slack, Hypothesis, etc.; remote collaboration through shared google docs, jamboards, etc.; “flipped classroom” techniques that allow students to access course material asynchronously.

Do I need to make affordances for non-Covid related illnesses and absences?
Affordances for non-Covid related illnesses and absences are at your discretion. Please clearly outline your expectations in your syllabus.

Do I need to accept assignments, quizzes, and tests from students who are attending class remotely while in HHB-mandated quarantine/isolation?
Only you can determine how the learning goals for your course should be met. When possible, please accommodate quarantining/isolating students by providing alternate ways for them to submit their coursework (e.g., electronic submission of written work, the ability to take quizzes/exams remotely, makeup quizzes/exams, redistribution of grading, oral presentations via Zoom, remote participation via Slack or in shared documents, etc.).If a student falls behind at any time, please issue an Academic Advisory/Low Grade Notice, so the student’s support network can intervene. If a student ends up not being able to complete a significant portion of the coursework, it may be necessary for that student to withdraw from or drop the course.

Is it recommended that I develop a policy on attendance and submission of late work for students who are in HHB-mandated quarantine/isolation?
Yes, we recommend you develop a policy on attendance and submission of late work for students who are in HHB-mandated quarantine/isolation. Note these orders can last up to 10 days, so a student could miss up to two weeks of class but still be able to stay current with classes and assignments. Offer them ways to do so (e.g., electronic submission of work on Sakai; opportunities for continued engagement through weekly posts/reflections; opportunities for remote presence/participation during class time on platforms like Slack, Hypothesis, etc.). If a student misses a significant amount of class or falls far behind on submitting work, it may be necessary for that student to withdraw from or drop the course. Please be clear about your expectations in your syllabus: let students know how to access the course and complete their coursework remotely, and be clear about your policies regarding attendance, participation, and late work.

What if a student in the classroom is showing symptoms consistent with Covid-19?
Students who have symptoms consistent with COVID-19 are to report those symptoms to HHB so they can receive an immediate test to verify or rule out COVID-19. If you are concerned that a student is showing symptoms, you can ask if they have already contacted HHB and if not, quietly ask them to be exit class to do so.

Will there be capacity limits for classrooms and offices?
There are currently no sate or county capacity restrictions for classrooms.

How should I hold office hours?
Online office hours will be arranged by each faculty member.   When in-person instruction resumes, office hours may be in-person or online and we encourage you to use outdoor spaces to convene with your students outside of class; to ensure everyone’s comfort, please let students know ahead of time if a meeting will be outside. We also urge students to talk to their professor or the Office of Accessibility services if meeting outside poses a health concern.

Will the college continue to hold teaching workshops?
The Claremont Colleges Center for Teaching and Learning (CTL) will be offering workshops throughout the year to help support faculty in their teaching. The CTL maintains an archive of workshop videos. You can also sign up for a one-on-one consultation to discuss anything related to your teaching. Our annual summit on Teaching at CMC: Excellence, Innovation, and Technology will take place Friday, January 28, 2022 – 12:00pm to 4:30pm (lunch provided; details forthcoming).

When will Spring PE courses start?
Spring PE courses will begin January 31.

Technology

Is there enough capacity in our network infrastructure to accommodate classes being online in the first two weeks?
In preparation for classes being online for a short time, CMC IT and TCCS IT have reviewed our network infrastructure to ensure there is enough capacity to support our students, staff and faculty. While capacity is one piece of the puzzle, we understand that wireless connections have not been very stable in the past. We’ve made a number of modifications to our wireless infrastructure to maximize throughput and coverage. Where you experience any gaps in coverage, we are also providing wired networking options. Please reach out to your RTA if you are concerned about the network in your room.

Has new technology been added to the classrooms?
All indoor classrooms have been further outfitted with Zoom upgrades including enhanced Audio Technology (in-room speakers and microphone systems), enhanced Video Technology including Pan Tilt Zoom (PTZ) Auto Tracking Cameras, and large dual displays mounted at the rear of the room or in the well toward the front of the room. All other classroom technology (e.g., computer systems) and equipment (e.g., whiteboards) remain unchanged.

We have eight designated outdoor classrooms; four of which have the standard technology (e.g., computer systems) and equipment (e.g., whiteboards). Outdoor classrooms are not set up with Zoom capabilities; faculty members may conduct a Zoom meeting in outdoor classrooms using a laptop.

Will there be training sessions on smart connected classrooms with Zoom capabilities?
Yes, we continue to offer training sessions on smart connected classrooms with Zoom capabilities upon request.

Are there quick resources for faculty on how to use the Zoom capabilities in the indoor classrooms?
Yes, ITS has recorded an introductory/demonstration video on how to use the new Zoom capabilities in the indoor classrooms.  There is also a short version of instructions posted on the desks/lecterns in the indoor classrooms which include a QR code that can be scanned to provide faculty with a longer more detailed version of the instructions.

Will it be possible for faculty to sign up for one-on-one sessions for training on smart connected classrooms with Zoom capabilities?
Yes, faculty can contact the Help Desk at (909) 607-0911 or help@cmc.edu to request a one-on-one session for training on smart connected classrooms with Zoom capabilities. Small group sessions can also be arranged through the Help Desk.

Will faculty have access to immediate on-site help in their classrooms?
Yes, faculty will have access to immediate on-site help in their classrooms. The best way for faculty to get quick help is calling the Help Desk at (909) 607-0911.

Will all faculty and students have access to Slack?
Yes, faculty and students may access Slack free of charge through the app store on any mobile device, with registration.

Athenaeum

The Athenaeum spring programming start date has been postponed by two weeks, with a new launch date of February 7. Speakers scheduled for the two postponed weeks will be rescheduled to later in the spring semester or deferred to fall. 

Meetings and Events

Will large events be permitted?
Large events in January will be cancelled or postponed; student events will also be limited in size and location at the beginning of the semester.

Will Faculty Meetings and committee meetings be held in person or via zoom?
Faculty Meetings will be be held via Zoom and will continue in this format until further notice. We encourage all committees and departments to hold meetings virtually or outdoors (after week 2).

Resources

Are faculty able to use their IFA for childcare?
For AY 2021-2022, faculty may use their IFAs to pay childcare providers while conducting college business for teaching purposes (e.g., course prep time, synchronous and asynchronous instruction time, office hours, grading, etc.).  You will need to submit a W-9 completed by the childcare provider, along with the number of hours the childcare provider worked, and the total payment to your faculty support administrator.  The college will issue a check to the childcare provider, treating them as an independent contractor, so the childcare provider would receive a 1099 at year end if their wages exceeded $600.  The request for payment must be submitted within 60 days of when the care was provided. Payment may be provided up to available IFA funds.

Can faculty use their IFA accounts to buy a box of surgical grade masks for their offices that they can offer to students for office hours?
Yes, faculty members may use their IFA accounts for this purpose. We encourage faculty to use an outdoor space if they are holding their office hours in person.

Dining Updates

Until the current surge has abated, we will modify our dining offerings over the first weeks of the spring semester. Indoor dining will be limited and additional (heated) outdoor seating has been installed. A third food truck will be added to the rotation at lunch and dinner, to further diversify offerings while supporting social distancing. For the weeks of January 17 and 24, faculty and staff will be restricted from all on-campus dining options; lost meal swipes will be carried forward and honored later in the semester. Thank you for your understanding and cooperation.

College-sponsored Travel

Is college-sponsored travel allowed?
We are not restricting college-sponsored travel at this time. However, if you are considering travel, we require that you complete the travel guidelines checklist in Qualtrics, to assist you in considering the best health and safety practices in your plans.

What type of support will the school provide faculty while traveling?
Through Zurich Travel Assist World Protection, all faculty are provided international travel insurance when traveling on College-related business. For non-work related international travel, faculty members and their families are eligible to sign up and personally pay for non-CMC affiliated International Travel Insurance through iNext.

Prior to booking your Spring 2022 college-sponsored travel, you are required to complete the travel guidelines checklist. If you are traveling abroad, you should also consider registering with the U.S. Department of State Smart Traveler Enrollment Program (STEP). You may also want to download Zurich’s TravelKit mobile app to your phone.

If you have questions about your international travel insurance benefits, please call the CUC Insurance Office at (909) 621-8050.

After your trip: the California Department of Public Health requires that all travelers arriving in or returning to California from other states or countries follow CDC travel guidance.

Reimbursement for College-related travel: CMC faculty who travel on College-related business may use their IFA as usual. For more information about reimbursable expenses, please consult the Reimbursement Policy. penses, please consult the Reimbursement Policy.

These Frequently Asked Questions  are subject to change as additional questions are added and as new or more informed answers emerge.