Staff FAQs

CMC Returns is being updated daily and will reflect all spring policies by Monday, Jan. 10.

COVID-19 Summary Update

To reduce the chance of exposure during the earliest stages of our return, the following adjustments will be made for the first two weeks of the semester (to be relaxed in week 2 if conditions improve):

  • All instruction will move online
  • Collins Dining Hall will offer grab-and-go options for students only, to avoid large congregations. To reduce density, there will be no faculty or staff on-campus dining during online instruction; additional information to come.
  • No guests from other campuses will be allowed inside residence halls or student apartments

In addition:

  • All students, faculty, and staff who are eligible and do not qualify for a medical or religious exemption must be vaccinated and receive the booster by January 15 (or within 15 days of becoming booster-eligible) to return to campus. All students must show a negative PCR test taken within 72 hours of arrival. Faculty and staff must also receive a negative PCR test result within 72 hours of returning to work on campus.
  • Students will quarantine in their room after moving in until they have another negative PCR test.
  • The College has implemented practices to reduce workplace density among staff, with an update to the community on repopulating the workplace no later than January 31st.

The College continues to monitor conditions daily, and consult with public health officials, the CMC medical team, and 5C leadership. We will continue to update you and appreciate your patience and support as we navigate this together.

CMC COVID Visitor Policy

Vaccinations are the most important tool to help protect the community against the spread of COVID-19.  Accordingly, all on-campus visitors over the age of 16 must be fully vaccinated. At their discretion, CMC staff may require proof of vaccination (in advance of the visit and/or while on campus). Visitors must follow all College health and safety protocols, which will be fully explained to the visitor by the member or department of the CMC community who invited the visitor (the “Campus Host”). The Campus Host will also ensure that the visitor remains in full compliance with all relevant policies.

Beyond this vaccination requirement, visitors who (i) will be on campus overnight, (ii) plan to be on campus more than two consecutive days, (ii) arrive from an international location, or (iv) will be in prolonged or significant contact with CMC community members as determined by their Campus Host (particularly if dining on campus) must submit proof of a negative PCR test no more than 72 hours before arrival to campus.

Visitors must self-screen for COVID-19 symptoms prior to arrival and may not come to campus if symptomatic or otherwise sick. If a visitor tests positive for COVID-19 within 14 days of coming to campus, the visitor agrees to promptly notify CMC’s on-campus health clinic (909-607-2301 or covid19@cmc.edu) as well as participate in contact tracing.

CMC Vice Presidents have overall responsibility for approving visits and overseeing visitor compliance with protocols within their areas of responsibility. CMC Vice Presidents may also, in consultation with the COVID Compliance Committee, make exceptions to the vaccination requirement for visitors (such as when a short-term visitor will remain outside and masked at all times).

Currently, CMC students may not invite visitors to campus unless those visitors are coming to campus as part of a CMC or 5C recognized club or organization activity. Clubs or organizations who wish to invite visitors to campus must obtain advance approval from the CMC Student Activities Office prior to extending the invitation.

A visitor is anyone other than a current CMC/Claremont Colleges student, employee, faculty member, CMC trustee or institute/center board member, or approved CMC volunteer. Visitors who are on campus for only a few minutes at a time (such as delivery personnel) are not required to be vaccinated.

This policy may be amended from time to time to respond to changing health conditions or governmental regulations.

Will I still be required to test for COVID-19?

As previously announced, students must show proof of a negative PCR test taken no more than 72 hours before their arrival on campus upon check-in. Staff and faculty must likewise receive a negative PCR test result within 72 hours of returning to work on campus. 

In addition, all on-campus students, faculty and staff are required to participate in weekly surveillance testing until further notice. Staff and faculty members who work remotely may still access HHB testing (surveillance and diagnostic testing) but are not required to participate in weekly surveillance testing until working on campus. As a reminder, if you are experiencing any symptoms, you must contact HHB for a diagnostic testing appointment.

Thanks to augmented staffing resources, HHB has expanded its testing hours. Please refer to the updated testing hours above for the complete spring schedule. Importantly, HHB is pleased to now have the capacity to offer diagnostic testing to faculty and staff on weekends.

Will I have to wear a mask on campus?

Yes. Masks are required for all students, faculty, and staff, visitors, and vendors  when in any indoor setting, including our classrooms. Students may unmask when alone or with their roommates in their own residential rooms. Faculty and staff may unmask when alone in a private office.

In light of the contagious nature of Omicron, public health authorities have underscored that medical-grade surgical and N95/KN95/KF94-type masks are far superior to other types of face coverings in reducing viral transmission. Therefore, cloth masks will no longer be acceptable on campus.

Human Resources will deliver a supply of appropriate daily-use face coverings to all departments for distribution to staff working on campus in January.  The College will also provide N95 (respirator) and KN95 masks upon request. You can pick up an N95 or KN95 mask in the Human Resources office at 528 N. Mills

 

What if I have a personal situation which makes returning to Campus at my appointed date problematic?

We will support employees with personal challenges beyond their control that might justify an alternative work situation during portions of academic year 2021-22. Alternative work arrangement requests will be evaluated by a committee, in consultation with supervisors, as appropriate. Throughout this process, the College will continue to apply legal accommodation policies, as applicable. Such inquiries should be directed to Human Resources at CMCReturnsHR@cmc.edu or (909) 607-1466.

In the event an alternative work situation is approved, an employee may still be required to report to campus to meet the needs of the office and the College, if requested.

Updated quarantine and isolation requirements

On 12/31/2021, the LA County Department of Public Health (LACDPH) issued a new Health Officer Order, Isolation Order and Quarantine Order. Consistent with the State Department of Public Health’s (CADPH) 12/30/2021 Guidance for Local Health Jurisdictions, the County has updated its protocols for isolation and quarantine. As a reminder, isolation refers to the separation of people who are sick with a contagious disease from people who are not sick; quarantine separates and restricts the movement of people who have been exposed and may become sick. Generally, those who test positive for COVID-19 must isolate for 10 days, with an end to isolation possible on day 6 if they meet various criteria (including a negative antigen test result). Anyone identified as a close contact of someone who is COVID-19 positive must quarantine for ten days, if not fully vaccinated (including having received a booster dose, if eligible). Close contacts who are fully vaccinated (including the booster shot) do not need to quarantine provided they remain symptom-free and provided they test negative twice (both upon learning of the exposure and five days thereafter).

CMC has aligned its clinical protocols with the new guidance. Many colleges and universities have questions about the new isolation and quarantine orders, and changes to those from LACDPH are possible. As we receive any updated orders or guidance from public health officials, we will update our protocols accordingly. Please reach out if you have any questions about the new orders.

What if I have a personal situation which makes returning to campus (either full-time or part-time) at my appointed date problematic?

We will support employees with personal challenges beyond their control that might justify an alternative work situation during portions of academic year 2021-22. Alternative work arrangement requests will be evaluated by a committee, in consultation with supervisors, as appropriate. Throughout this process, the College will continue to apply legal accommodation policies, as applicable. Such inquiries should be directed to Human Resources at CMCReturnsHR@cmc.edu or (909) 607-1466.

In the event an alternative work situation is approved, an employee may still be required to report to campus to meet the needs of the office and the College, if requested.

What should I do if I notice an employee not following the health and safety protocols?

It depends on your level of comfort. Sometimes the best thing to do is politely remind a colleague of the expectations, as we are all prone to momentary lapses. Alternatively, you can contact your supervisor or Human Resources. Reporting anonymously through CMCListens is always available if you do not feel comfortable reporting directly: https://www.cmc.edu/ethics-and-compliance/cmclistens

What dining options will staff have?

Until the current surge has abated, we will modify our dining offerings over the first weeks of the spring semester. Indoor dining will be temporarily suspended and additional (heated) outdoor seating has been installed. A third food truck will be added to the rotation at lunch and dinner, to further diversify offerings while supporting social distancing. For the weeks of January 17 and 24, faculty and staff will be restricted from all on-campus dining options; lost meal swipes will be carried forward and honored later in the semester. Thank you for your understanding and cooperation.

Will 5C faculty and staff be able to eat at other campuses’ dining halls this coming semester?

There is currently no cross-campus dining. We will continue to evaluate as conditions evolve.

Will Athenaeum programming return?

The Athenaeum spring programming start date has been postponed by two weeks, with a new launch date of Monday, February 7. Speakers scheduled for the two postponed weeks will be rescheduled to later in the spring semester or deferred to the fall.

What is the policy for meetings and events?

The College will cancel or postpone large events in January that pose a heightened risk of viral spread. The COVID Compliance Committee will work closely with the Office of Events and others planning large events to make these determinations. Student events will likewise be limited in size and location at the start of the semester. The Dean of Students Office will work closely with ASCMC, Resident Assistants, CPB, and other student leaders to develop reasonable policies that ensure the safety of the community while supporting a fun and healthy residential life experience.

These Frequently Asked Questions  are subject to change as additional questions are added and as new or more informed answers emerge.