Staff FAQs

Will I be informed if my co-workers have been vaccinated?

No. This is confidential information. Supervisors are instructed not to inquire about anyone’s vaccination status. As a general matter, co-workers should refrain from asking others about their vaccination status. Please respect everyone’s personal choices and right to privacy when it comes to COVID-19 related matters such as current/past infection status or vaccination status. Each person is welcome to self-disclose their own personal information as they wish. To protect yourself, it is best to err on the side of caution and practice health and safety precautions when interacting with others, both on and off campus: social distancing, masking, hand hygiene, etc.

What is the CMC COVID visitor policy?

Vaccinations are the most important tool to help protect the community against the spread of COVID-19.  Accordingly, all on-campus visitors over the age of 16 must be fully vaccinated. At their discretion, CMC staff may require proof of vaccination (in advance of the visit and/or while on campus). Visitors must follow all College health and safety protocols, which will be fully explained to the visitor by the member or department of the CMC community who invited the visitor (the “Campus Host”). The Campus Host will also ensure that the visitor remains in full compliance with all relevant policies.

Beyond this vaccination requirement, visitors who (i) will be on campus overnight, (ii) plan to be on campus more than two consecutive days, (ii) arrive from an international location, or (iv) will be in prolonged or significant contact with CMC community members as determined by their Campus Host (particularly if dining on campus) must submit proof of a negative PCR test no more than 72 hours before arrival to campus.

Visitors must self-screen for COVID-19 symptoms prior to arrival and may not come to campus if symptomatic or otherwise sick. If a visitor tests positive for COVID-19 within 14 days of coming to campus, the visitor agrees to promptly notify CMC’s on-campus health clinic (909-607-2301 or covid19@cmc.edu) as well as participate in contact tracing.

CMC Vice Presidents have overall responsibility for approving visits and overseeing visitor compliance with protocols within their areas of responsibility. CMC Vice Presidents may also, in consultation with the COVID Compliance Committee, make exceptions to the vaccination requirement for visitors (such as when a short-term visitor will remain outside and masked at all times).

Currently, CMC students may not invite visitors to campus unless those visitors are coming to campus as part of a CMC or 5C recognized club or organization activity. Clubs or organizations who wish to invite visitors to campus must obtain advance approval from the CMC Student Activities Office prior to extending the invitation.

A visitor is anyone other than a current CMC/Claremont Colleges student, employee, faculty member, CMC trustee or institute/center board member, or approved CMC volunteer. Visitors who are on campus for only a few minutes at a time (such as delivery personnel) are not required to be vaccinated.

This policy may be amended from time to time to respond to changing health conditions or governmental regulations.

What is the campus visitor policy?

All visitors age 16 and up must be vaccinated, with flexibility provided to Vice Presidents to determine if certain events do not require vaccination (such as outdoor campus tours by prospective students/families, spectators at outdoor sporting events). Certain visitors who will have more prolonged or significant contact with our community members must present prove of a negative PCR test before arrival. Visitors must participate in contact tracing, when necessary.  Visitors who are on campus for only a few minutes at a time (such as delivery personnel) are not required to be vaccinated. For the full Visitor Vaccination Policy.

If I am fully vaccinated, will I still be required to test for COVID-19?

The College will continue to follow the guidance of public health authorities on the relationship between vaccines and routine COVID-19 testing. All vaccinated faculty and staff are encouraged to have a surveillance test once a week. Surveillance testing is offered Monday through Thursday, 8:00 a.m. to noon, via appointments scheduled in Qualtrics. Surveillance testing helps track any viral transmission of contagious or vaccine-resistant variants in our community. We know testing can also provide an added level of comfort to your work on campus. The necessity and frequency of surveillance testing will be adjusted to respond to risks of significant community transmission.

Required Testing 

  • All unvaccinated students, faculty, and staff must complete a PCR test twice a week, and the College will closely monitor compliance.
  • All vaccinated faculty and staff are encouraged to have a surveillance test —regular testing for individuals who are not experiencing any COVID-19 symptoms— once a week. Surveillance testing is offered Monday through Thursday, 7:30 a.m. to 12:30 p.m., via appointments scheduled in Qualtrics. The necessity and frequency of surveillance testing will be adjusted to respond to risks of significant community transmission.
    The Children’s School’s front office building is now the central location where all testing is performed; the front doors are for symptomatic appointments, while the entry through the side gate leads asymptomatic faculty and staff to the side door for regular surveillance testing. 
  • If you do not feel well, or have been exposed to a known case, you should not participate in surveillance testing. Rather, please call or email Hamilton Health Box (HHB) for a private assessment and appointment: 909-607-2301 or covid19@cmc.edu
  • Daily symptom screening is also required for anyone unvaccinated through Qualtrics; vaccinated members of our community are encouraged to self-screen each day before leaving their residence. Anyone feeling ill must self-quarantine (stay at your residence), report symptoms to HHB in Qualtrics, and they will schedule a test for you.
  • Testing will be conducted during your work hours and you will not be required to use your break/lunch time to complete the testing.
How do I get a COVID-19 Surveillance Test?

If you do not have COVID-19 symptoms and you have not been exposed to a Positive COVID-19 Case, use this link to schedule a COVID-19 surveillance test.

Surveillance testing is offered Monday through Thursday, 7:30 a.m. to 12:30 p.m., via appointments scheduled in Qualtrics. The necessity and frequency of surveillance testing will be adjusted to respond to risks of significant community transmission.

The Children’s School’s front office building is now the central location where all testing is performed; the front doors are for symptomatic appointments, while the entry through the side gate leads asymptomatic faculty and staff to the side door for regular surveillance testing.

*All unvaccinated CMC members must participate in twice-per-week surveillance testing.

How do a get a Diagnostic COVID-19 test?

If you have COVID-19 symptoms or had recent exposure to a positive COVID-19 case, call HHB at 909-607-2301 or email covid19@cmc.edu to speak to a medical professional who will triage and schedule you for a private testing appointment.

The Diagnostic Testing Schedule is as follows:

Monday – Friday
8:00am – 12:00pm
By Appointment Only

PLEASE DO NOT try to schedule a “Surveillance Test” through Qualtrics if you are symptomatic or were exposed.

Diagnostic testing is designed to ensure that healthy individuals are not put at risk by proximity to symptomatic/exposed individuals during the testing procedure.

Will I have to wear a mask on campus?

Masks, regardless of vaccination status, are required for all students, faculty, and staff when in any indoor setting, including our classrooms. Students may unmask when alone or with their roommates in their residences. Faculty and staff may unmask when alone in a private office with the door closed. Unvaccinated persons must also wear masks in outdoor settings. If you are in a crowded outdoor gathering, masking is recommended, and may at times be required, regardless of vaccination status. Eating and drinking exceptions still apply in both indoor and outdoor settings.

What type of face masks are acceptable?

Per the LA County Guidelines, acceptable face masks include cloth masks, surgical masks, and N-95 respirator masks. If you are using a face shield, you are still required to wear a face mask.

What if a student does not wear a mask in my office area or classroom?

Please contact the Dean of Students Office immediately with any student compliance matter.  Each classroom will have a supply of masks to provide easy access to all on-campus students. In addition, the College will supply N-95 respirators at no cost to our employees; please contact Hamilton Health Box at covid19@cmc.edu or (909) 607-2301 to request a respirator and receive the required training to properly wear it.

What if I have a personal situation which makes returning to campus (either full-time or part-time) at my appointed date problematic?

We will support employees with personal challenges beyond their control that might justify an alternative work situation during portions of academic year 2021-22. Alternative work arrangement requests will be evaluated by a committee, in consultation with supervisors, as appropriate. Throughout this process, the College will continue to apply legal accommodation policies, as applicable. Such inquiries should be directed to Human Resources at CMCReturnsHR@cmc.edu or (909) 607-1466.

In the event an alternative work situation is approved, an employee may still be required to report to campus to meet the needs of the office and the College, if requested.

When considering employees’ requests for an alternative work arrangement based on a compelling personal need, how does the College intend to ensure consistency in decision-making?

The College will consider the following factors:

  • Whether the office can remain open during normal business hours and is able to provide full service to students, faculty, and staff;
  • Whether the employee’s position, and the specific office to which it belongs, can be more effective if the work is performed on campus;
  • Whether the office configuration is conducive to in-person work (e.g., is physical distancing possible or will wearing face coverings be fair, comfortable, and conducive to productivity); and
  • The extent to which factors outside the employee’s control impact the ability of staff to come to campus.

The College will consider the same criteria for each request; however, every department is different. Managers will have flexibility to tailor office hours and meetings around the needs of the office and to fulfill campus services in the short-term. Managers should consult with and obtain approval from their Vice President when implementing staggered schedules, in person meetings, etc. Therefore, faculty and staff should anticipate that there may be initial differences among departments.

What do I do if I do not feel well?
  • It is critical that all students, faculty, and staff pay close attention to their health to monitor for even mild symptoms of COVID-19. Even very mild symptoms that might otherwise be considered signs of a modest cold can indicate the presence of the virus in a fully-vaccinated individual.  
  • Faculty and staff who experience mild symptoms should remain at home until they are tested.
  • Report your symptoms: Call the COVID-19 HOTLINE: 909-607-2301 x 72301 or email covid19@cmc.edu OR complete the Qualtrics Health Screen Survey to report symptoms. HHB will contact you as soon as possible to evaluate your current state of health, and schedule a private, free testing appointment.
  • Inform your supervisor/HR and any other necessary parties that you will not be coming into campus. (You are not obligated to provide personal/health information to anyone during this process unless you voluntarily decide to disclose that information). 

Any faculty or staff member who receives an outside test, not administered through HHB, should report that they are positive. Please call the COVID-19 HOTLINE: 909-607-2301 (x72301) or email covid19@cmc.edu

What if I test positive for COVID-19?

HHB will designate an Isolation Period Time-frame, provide instructions on the isolation process, offer a telehealth evaluation with an MD, and will call for daily wellness check-ins for the duration of the isolation period. HHB notifies Human Resources of the days you will be off work for any monitoring, quarantine, and isolation requirements.  If you are well enough to work remotely, you are encouraged to do so.  If you are too sick to work, please inform your supervisor and use sick time.  HHB will check in with you to monitor the end of symptoms and will authorize you to return to work at the appropriate time.

What if contact tracing shows I was in the vicinity of a CMC student, faculty member or staff member who was positive?

The College has had a robust contact tracing protocol in place since August 2020. HHB will conduct an in-depth and confidential contact tracing investigation to determine whether the vicinity of possible exposure/symptom status warrants a COVID-19 test or quarantine precautions. If you are identified as a close contact of someone who tested positive, you will be notified by Hamilton Health Box, interviewed and given further instructions and provided an appointment for any necessary testing.

Who is considered a close contact?

A close contact is a person who was within 6 feet for more than 15 minutes in a 24 hour period of someone who tested positive for COVID-19.

What if you have been identified as a close contact of a positive COVID-19 case at CMC?

If you have been identified as a close contact of a positive COVID-19 case at CMC, HHB will reach out to tell you when this exposure may have occurred and provide further explanation on next steps. You will also receive an email with these generalized Clinical Protocols:

FULLY VACCINATED

  • If Asymptomatic, will be tested for COVID-19 anytime between Day 3 – Day 5 of known exposure and may return to work on campus immediately however, must wear a mask at all times for a total of 14 days since the date of last known exposure (May only remove mask only when working inside of a private office, or social distancing while eating/drinking, preferably outside or well ventilated areas).
  • If Symptomatic, will be subject to an immediate Quarantine, must stay off campus for the duration of the Quarantine Period, will be tested on Day 1 or as soon as clinically indicated. Continuous re-evaluation of conditions will be oversought by Dr. Glenn Davis & Shivani Lal RN.

UNVACCINATED

  • If Asymptomatic, will be tested for COVID-19 anytime between Day 3 – Day 5 of known exposure and will be subject to a 7 – 10 day quarantine from the date of last known exposure. The duration of the Quarantine period will be continuously re-evaluated by Dr. Glenn Davis & Shivani Lal RN.
  • If Symptomatic, will be subject to an immediate 10 Day Quarantine, must stay off campus for the duration of the Quarantine Period, will be tested on Day 1 or as soon as clinically indicated. Continuous re-evaluation of conditions will be oversought by Dr. Glenn Davis & Shivani Lal RN.
What are the safety provisions for unvaccinated faculty, staff and students on campus?

The College is requiring that all unvaccinated students and employees receive a COVID test twice a week. These individuals are required to wear a mask both indoors and outdoors, and should maintain six feet distance from others if they have removed their mask to eat or drink. The College will be monitoring compliance, and those who fail to meet these requirements will be subject to disciplinary action.

What else is the College doing to keep the community safe?

We understand that the past year has been disconcerting and “returning to normal” may feel unnerving. CMC will continue to follow all county, state, and federal guidelines to minimize the risk of exposure to our entire community.

The College has also made a number of physical improvements to campus facilities, including upgrading HVAC systems and filters, installing plexiglass at various points of exchange, deploying hand-sanitizing stations across campus, and establishing an on-site clinic to conduct COVID-19 testing and robust contact tracing procedures.

If a staff member still has concerns, they should consult with their supervisor. Alternatively, employees are encouraged to share their concerns with Human Resources at CMCReturnsHR@cmc.edu or (909) 607-1466. The College remains willing to provide more educational material and reasonable workspace modifications to address safety concerns.

What should I do if I notice an employee not following the health and safety protocols?

It depends on your level of comfort. Sometimes the best thing to do is politely remind a colleague of the expectations, as we are all prone to momentary lapses. Alternatively, you can contact your supervisor or Human Resources. Reporting anonymously through CMCListens is always available if you do not feel comfortable reporting directly: https://www.cmc.edu/ethics-and-compliance/cmclistens

Is CMC able to verify the vaccination records that students, faculty, and staff submit?

Yes. Throughout the summer, HHB has worked diligently to validate COVID-19 Vaccination Records by assessing the following indicators: Cross checking with patient records within California’s Immunization Registry, International Vaccine Lot # Codes, and examining markers of authenticity for government agencies issuing the record, both within United States and internationally. This process is ongoing and can be more challenging depending on the location of vaccination. However, HHB and CMC have high confidence in its level of vaccination verification.

What dining options will staff have?

Staff will be able to eat at Collins, the Hub, and our new @Theo’s Food Truck. Outdoor dining options have been expanded, and we encourage you to use them when practical.

  • Collins Dining Hall and the Hub
    Collins Dining Hall hours have been extended to 3 hours per mealtime. Snack at Collins will be offered per usual, and the Hub will be fully functional with late-night hours.

    Monday – Friday ​
    Breakfast:  7:30am – 10:30am​
    Lunch:  11am – 2pm​
    Dinner:  4:30pm – 7:30pm​

    Saturday and Sunday ​
    Brunch: 10am – 1pm​
    Dinner:  4:30pm – 7pm

  • @Theo’s Food Truck
    To supplement regular meal service options, CMC is introducing a food truck this year. It will be located just north of Beckett Hall. Orders will be placed in advance through GrubHub to avoid long lines.
  • GrubHub
    CMC has partnered with GrubHub, which will allow students, faculty, and staff to order food ahead of time so they can swing by and grab their meals without delay. There are new locations across campus with outdoor seating for people who would like to hang out with friends and share meals outside as weather permits.

In addition to following our College guidelines, when dining inside at Collins, for example, do not utilize it as a social space to mingle or connect with multiple groups of people. Please respect the distancing between tables, and refrain from moving tables and chairs into large groupings. Take advantage of the outdoor dining areas we have designated for this purpose. Please try to minimize the time you spend in dense indoor locations unmasked, such as when dining. When classes begin, GrubHub will be deployed for all dining locations, which will allow you to order ahead. Those meals will be available for pick-up at the “to go” door on the north side of Collins, if you prefer to dine outside or in your room or office. @Theo’s, our new food truck, will be a fun outdoor dining option. Please adhere to our numerous safety procedures such as social distancing when possible, increasing hand sanitization, and wearing your facial coverings as required in all indoor spaces.

Will 5C faculty and staff be able to eat at other campuses’ dining halls this coming semester?

No, there is no cross-campus dining this fall.

Will Athenaeum programming return?

The Athenaeum will resume in-person events beginning September 13. Until further notice, the receptions will be held on the patio at 5:30 p.m., and dinner registration will be limited to CMC students, faculty, and staff.

Will masks be required in the Athenaeum?

Masks must be worn at all times inside the Athenaeum irrespective of vaccination status, including during presentations. Masks need to be worn outside on the North Athenaeum Patio by unvaccinated CMC members.

What format will the dinners at the Athenaeum take?

Dinner will also be served outside. The dinner itself will be plated and served to the guests by the Athenaeum staff. All eating and drinking will occur outside, so please do not bring any food or drink into the Eggert Dining Room during the presentation.

Is College-sponsored travel allowed?

We are not restricting College-sponsored travel at this time. However, we require, if you are considering travel, that you complete the checklist in Qualtrics, to assist you in considering the best health and safety practices in your plans. Please have manager approval before planning your work-related travel this fall.

What is the policy for meetings and events?

Are we limiting the events traditionally held in the first few weeks of the semester?
Yes, we are restricting large gatherings like parties and moving other events like convocation to a virtual event.  We are encouraging campus activities to be outside as much as possible, including gathering in small groups and eating outdoors. The Dean of Students office has postponed student event registration for several weeks to observe campus data.

Will All-Staff Meetings be held in person or via zoom?
At present, All-Staff meetings will be held via Zoom.  We encourage departments and teams to hold meetings virtually or outdoors.  When gathering indoors with others to meet, please wear masks at all times, avoid eating and drinking, and create physical distance where possible.

Will big events be held indoors?
Large indoor gatherings of over 40, which cannot be physically distanced or moved outdoors, must be approved by the College. Please email any requests to events@cmc.edu so we can direct your message for an appropriate response.

How do I make occasional reservations for outdoor meeting spaces?
Many casual spaces with tables and chairs have been placed out around campus for your use.  Large tents, both east of the Bubble and on the Pickle Ball courts, have been primarily reserved for outdoor classroom use.  Departments interested in making occasional reservations for these tents should check EMS, or contact Facilities and Campus Services to inquire about reservations.

These Frequently Asked Questions  are subject to change as additional questions are added and as new or more informed answers emerge.