Faculty FAQs_111721

Holiday Protocol

We continue to encourage all faculty and staff to obtain a weekly COVID test, both prior to and after any travel or holiday plans, to further promote health and safety on our campus.

We will offer the following expanded hours in anticipation of students and employees leaving for Thanksgiving break:

  • Monday 11/22/2021: 7:30m. to 3:30 p.m. (testing day for Mid Quad and North Quad)
  • Tuesday 11/23/2021:7:30 a.m. to 3:30 p.m. (testing day for South Quad, all apartments, and off campus)
  • No testing available on Wednesday, Thursday or Friday.

The following week we will resume testing as usual, and students are encouraged to test on their regular testing day. HHB is on call every day to manage reporting of symptoms or any test results. Winter Break hours, and protocols for returning to campus in January, will be announced shortly.

Faculty and staff may now receive COVID surveillance tests at McKenna Auditorium. Any employee can simply walk up to either location—McKenna or the HHB clinic at The Children’s School campus—no appointment necessary. Except for the modified testing hours outlined above for the week of Thanksgiving, surveillance testing for employees is offered Monday through Thursday, 7:30 a.m. to 12:30 p.m. at both locations. 

COVID-19 Information

COVID-19 Dashboard
The CMC COVID-19 Dashboard is a public-facing tool designed to track and evaluate the real-time impact of COVID-19 on the health of our campus community, and to demonstrate the College’s ability to respond timely and appropriately to positive or suspected cases. It illustrates testing data for the prior week, the total number of tests administered within the CMC community to date, the current positivity rate, and the total number of negative and positive test results (although a positive case does not necessarily mean symptomatic or sick, particularly among the vaccinated). The COVID-19 Dashboard is updated each Monday to provide our students, faculty, and staff, as well as the broader Claremont community a full, accurate, and timely view of our COVID-19 data.

You can view the most current information on the Dashboard: https://cmc-returns21.cmc.edu/covid-19-dashboard/.

Will I be informed if my co-workers have been vaccinated?
No. This is confidential information. Supervisors are instructed not to inquire about anyone’s vaccination status. As a general matter, co-workers should refrain from asking others about their vaccination status. Please respect everyone’s personal choices and right to privacy when it comes to COVID-19 related matters such as current/past infection status or vaccination status. Each person is welcome to self-disclose their own personal information as they wish. To protect yourself, it is best to err on the side of caution and practice health and safety precautions when interacting with others, both on and off campus: social distancing, masking, hand hygiene, etc.

If I am fully vaccinated, will I still be required to test for COVID-19?
The College will continue to follow the guidance of public health authorities on the relationship between vaccines and routine COVID-19 testing.   We continue to encourage all faculty and staff to obtain a weekly COVID test, both prior to and after any travel or holiday plans, to further promote health and safety on our campus.

We will offer the following expanded hours in anticipation of students and employees leaving for Thanksgiving break:

  • Monday 11/22/2021: 7:30m. to 3:30 p.m. (testing day for Mid Quad and North Quad)
  • Tuesday 11/23/2021:7:30 a.m. to 3:30 p.m. (testing day for South Quad, all apartments, and off campus)
  • No testing available on Wednesday, Thursday or Friday.

The following week we will resume testing as usual, and students are encouraged to test on their regular testing day. HHB is on call every day to manage reporting of symptoms or any test results.

Faculty and staff may now receive COVID surveillance tests at McKenna Auditorium. Any employee can simply walk up to either location—McKenna or the HHB clinic at The Children’s School campus—no appointment necessary. Except for the modified testing hours outlined above for the week of Thanksgiving, surveillance testing for employees is offered Monday through Thursday, 7:30 a.m. to 12:30 p.m. at both locations. 

Required Testing 

  • All unvaccinated students, faculty, and staff must complete a PCR test twice a week, and the College will closely monitor compliance.
  • All vaccinated faculty and staff are encouraged to have a surveillance test —regular testing for individuals who are not experiencing any COVID-19 symptoms— once a week. See above for details. If you do not feel well, or have been exposed to a known case, you should not participate in surveillance testing. Rather, please call or email Hamilton Health Box (HHB) for a private assessment and appointment: 909-607-2301 or covid19@cmc.edu
  • Daily symptom screening is also required for anyone unvaccinated through Qualtrics; vaccinated members of our community are encouraged to self-screen each day before leaving their residence. Anyone feeling ill must self-quarantine (stay at your residence), report symptoms to HHB in Qualtrics, and they will schedule a test for you.
  • Testing will be conducted during your work hours and you will not be required to use your break/lunch time to complete the testing.

What do I do if I do not feel well?

  • It is critical that all students, faculty, and staff pay close attention to their health to monitor for even mild symptoms of COVID-19. Even very mild symptoms that might otherwise be considered signs of a modest cold can indicate the presence of the virus in a fully-vaccinated individual.  
  • Faculty and staff who experience mild symptoms should remain at home until they are tested.
  • Report your symptoms: Call the COVID-19 HOTLINE: 909-607-2301 x 72301 or email covid19@cmc.edu OR complete the Qualtrics Health Screen Survey to report symptoms. HHB will contact you as soon as possible to evaluate your current state of health, and schedule a private, free testing appointment.
  • Inform your supervisor/HR and any other necessary parties that you will not be coming into campus. (You are not obligated to provide personal/health information to anyone during this process unless you voluntarily decide to disclose that information).

Any faculty or staff member who receives an outside test, not administered through HHB, should report that they are positive. Please call the COVID-19 HOTLINE: 909-607-2301 (x72301) or email covid19@cmc.edu.

What if I test positive for COVID-19?
HHB will designate an Isolation Period Time-frame, provide instructions on the isolation process, offer a telehealth evaluation with an MD, and will call for daily wellness check-ins for the duration of the isolation period. HHB notifies Human Resources of the days you will be off work for any monitoring, quarantine, and isolation requirements.  If you are well enough to teach remotely, you are encouraged to do so.  If you are too sick to work, please inform your department chair and the Dean of the Faculty. HHB will check in with you to monitor the end of symptoms and will authorize you to return to work at the appropriate time.

Who is considered a Close Contact?
The CDC’s definition of a Close Contact is a person who was within 6 feet for more than 15 minutes in a 24-hour period of someone who tested positive for COVID-19.

We apply this definition equally across our campus to students, staff, and faculty regardless of the setting on campus – whether in meetings, residential areas, dining halls, classrooms, etc. For example, if staff and/or faculty are in a meeting and one of the participants later tests positive, only the staff or faculty who were within 6 feet of the positive individual for more than 15 minutes would be notified by Hamilton Health Box (HHB) that they were a Close Contact (and given instructions on next steps).

Not everyone who was in a meeting room or classroom with an infected person is automatically a Close Contact. HHB would not notify everyone who was in attendance; rather, they would notify only those attendees deemed to have been Close Contacts.

What is the contact tracing protocol for a COVID-positive CMC student?
HHB conducts in-depth and confidential contact tracing investigations to determine who is a possible Close Contact, including asking individuals who have tested positive to reflect on any interactions they had with others during their infectious period. These contact tracing investigations occur seven days a week, even outside of regular business hours.

If you are identified as a Close Contact, you will be notified by HHB via email, interviewed by phone, given further instructions, and provided with an appointment for any necessary testing. If you have not been contacted by HHB, then you were not identified as a Close Contact of the positive case.

To protect privacy interests, and consistent with employer obligations under the Americans with Disabilities Act, FERPA and applicable state privacy laws, we will not generally identify individuals who have tested positive for COVID-19. Individuals may, at their discretion, disclose that they have been directed to quarantine or isolate, to faculty, students, or peers.

If a faculty member requires verification that a student has a legitimate medical absence, understanding it would not necessarily imply that the student has COVID-19, they should contact Associate Dean of Faculty Ellen Rentz: ellen.rentz@cmc.edu.

What is the contact tracing protocol for a positive student of the other Claremont Colleges?
Each college in the consortium has a contact tracing process in place. Student Health Services (SHS) conducts an in-depth and confidential contact tracing investigation for students of the other colleges, and determines Close Contacts based on the same standard definition above: a person who was within a 6-foot proximity for more than 15 minutes over a 24-hour period of someone who tested positive for COVID-19. SHS then contacts HHB, who acts as CMC’s campus liaison for contact tracing results that name any CMC student, faculty member or staff. In the event you are identified as a Close Contact, you will be notified by HHB via email, interviewed by phone, given further instructions, and provided with an appointment for any necessary testing. If you have not been contacted by CMC’s HHB clinical team, then you were not identified as a Close Contact of the positive case.

Why does the College not inform me if I was around someone who was positive if I am not a Close Contact?
In developing its COVID-19 response framework, the College has carefully balanced an individual’s right to privacy with a variety of federal and state privacy and employment laws and COVID-19 regulatory frameworks. We have also considered CDC and Public Health guidance on how to implement an effective contact tracing program. Although it is understandable that any of us might be curious to know the COVID-19 status of anyone we have been around, the College’s response protocols are grounded in prevailing public health guidance and due respect to an individual’s right to privacy. Consequently, we will only be specifically informing Close Contacts.

Our aim is not to withhold valuable or actionable information from community members. CMC sends frequent updates from the COVID Compliance Committee and has published a COVID-19 community dashboard with critical information on overall positivity rates. The College will also send timely campus notices of positive cases.

To our faculty, if a student chooses to share with you that they are COVID-19 positive, please treat that information with the same degree of confidentiality that you would other sensitive information. For example, you can share it with HHB to ensure that HHB is aware of the student’s status, but you should not notify your class or colleagues. Likewise, the same discretion should be exercised among managers and staff.

If a student has to miss class because they are under HHB’s care, can I assume that the student is COVID-19 positive?
No. The College is managing students with a multitude of conditions. A student might be in isolation because they are COVID-19 positive; alternatively, a student may be in quarantine because they are symptomatic and awaiting a COVID-19 test. While a student in quarantine might turn into a positive COVID case, the quarantined student might turn out not to have COVID. All these impacted students are under HHB instructions not to attend class, and a daily list is provided to the DOF for purposes of confirming whether there is an excused absence, not to disclose health status.

Can I ask a student or colleague whether they are vaccinated?
While a person may volunteer this information of their own accord, you should not ask them about their personal health information. Only school officials with a need to know such information in the course of their official duties, such as administrators and health staff, may inquire about the vaccination status of an individual. The College’s overall COVID-19 framework provides many health and safety protocols to ensure that you can fulfill your responsibilities in a safe manner (e.g., face coverings inside, no eating/drinking in class, availability of outdoor teaching options, ability to hold office hours outside or remotely, mandatory weekly surveillance testing of students, surveillance testing for faculty and staff.)

What are the safety provisions for unvaccinated faculty, staff and students on campus?
The College is requiring that all unvaccinated students and employees receive a COVID test twice a week. These individuals are required to wear a mask both indoors and outdoors, and should maintain six feet distance from others if they have removed their mask to eat or drink. The College will be monitoring compliance, and those who fail to meet these requirements will be subject to disciplinary action.

How do I get a COVID-19 Surveillance Test?
If you do not have COVID-19 symptoms and you have not been exposed to a Positive COVID-19 Case, use this link to schedule a COVID-19 surveillance test.  Faculty and staff may now receive COVID surveillance tests at McKenna Auditorium. Any employee can simply walk up to either location—McKenna or the HHB clinic at The Children’s School campus—no appointment necessary. Except for the modified testing hours outlined above for the week of Thanksgiving, surveillance testing for employees is offered Monday through Thursday, 7:30 a.m. to 12:30 p.m. at both locations. 

*All unvaccinated CMC members must participate in twice-per-week surveillance testing.

How do I get a Diagnostic COVID-19?
If you have COVID-19 symptoms or had recent exposure to a Positive COVID-19 Case, call Hamilton Health Box (HHB) at 
909-607-2301 or email covid19@cmc.edu to speak to a medical professional who will triage and schedule you for a private testing appointment.

The Diagnostic Testing Schedule is as follows:
Monday – Friday
8:00am – 12:00pm
By Appointment Only

PLEASE DO NOT try to schedule a “Surveillance Test” through Qualtrics.

Diagnostic testing is designed to ensure symptomatic/exposed individuals are not in line with healthy individuals during testing.

What if you have been identified as a close contact of a positive COVID-19 case at CMC?
If you have been identified as a close contact of a positive COVID-19 case at CMC, HHB will reach out to tell you when this exposure may have occurred and provide further explanation on next steps. You will also receive an email with these generalized Clinical Protocols:

FULLY VACCINATED

• If Asymptomatic, will be tested for COVID-19 anytime between Day 3 – Day 5 of known exposure and may return to work on campus immediately however, must wear a mask at all times for a total of 14 days since the date of last known exposure (May only remove mask when working inside of a private office, or social distancing while eating/drinking, preferably outside or well ventilated areas).

• If Symptomatic, will be subject to an immediate Quarantine, must stay off campus for the duration of the Quarantine Period, will be tested on Day 1 or as soon as clinically indicated. Continuous re-evaluation of conditions will be oversought by Dr. Glenn Davis & Shivani Lal RN.

UNVACCINATED

• If Asymptomatic, will be tested for COVID-19 anytime between Day 3 – Day 5 of known exposure and will be subject to a 7 – 10 day quarantine from the date of last known exposure. The duration of the Quarantine period will be continuously re-evaluated by Dr. Glenn Davis & Shivani Lal RN.

• If Symptomatic, will be subject to an immediate 10 Day Quarantine, must stay off campus for the duration of the Quarantine Period, will be tested on Day 1 or as soon as clinically indicated. Continuous re-evaluation of conditions will be oversought by Dr. Glenn Davis & Shivani Lal RN.

Are Keck Science faculty members permitted to be COVID-19 tested by CMC (Hamilton Health Box)?
Since Keck Science faculty members are legally employees of Scripps College, Scripps is responsible for both COVID-19 testing as well as contact tracing of Keck faculty members. Because of this employment relationship, CMC does not have the appropriate consents in place to perform and share test results for non-CMC employees. This is not a decision by CMC specifically to exclude Keck faculty/staff; rather, the lead college model dictates which institution handles employment issues.

Is CMC able to verify the vaccination records that students, faculty, and staff submit?
Yes. Throughout the summer, HHB has worked diligently to validate COVID-19 Vaccination Records by assessing the following indicators: Cross checking with patient records within California’s Immunization Registry, International Vaccine Lot # Codes, and examining markers of authenticity for government agencies issuing the record, both within United States and internationally. This process is ongoing and can be more challenging depending on the location of vaccination. However, HHB and CMC have high confidence in its level of vaccination verification.

What type of face masks are acceptable?
Per the LA County Guidelines, acceptable face masks include cloth masks, surgical masks, and N-95 respirator masks. If you are using a face shield, you are still required to wear a face mask.

CMC COVID Visitor Policy

Vaccinations are the most important tool to help protect the community against the spread of COVID-19.  Accordingly, all on-campus visitors over the age of 16 must be fully vaccinated. At their discretion, CMC staff may require proof of vaccination (in advance of the visit and/or while on campus). Visitors must follow all College health and safety protocols, which will be fully explained to the visitor by the member or department of the CMC community who invited the visitor (the “Campus Host”). The Campus Host will also ensure that the visitor remains in full compliance with all relevant policies.

Beyond this vaccination requirement, visitors who (i) will be on campus overnight, (ii) plan to be on campus more than two consecutive days, (ii) arrive from an international location, or (iv) will be in prolonged or significant contact with CMC community members as determined by their Campus Host (particularly if dining on campus) must submit proof of a negative PCR test no more than 72 hours before arrival to campus.

Visitors must self-screen for COVID-19 symptoms prior to arrival and may not come to campus if symptomatic or otherwise sick. If a visitor tests positive for COVID-19 within 14 days of coming to campus, the visitor agrees to promptly notify CMC’s on-campus health clinic (909-607-2301 or covid19@cmc.edu) as well as participate in contact tracing.

CMC Vice Presidents have overall responsibility for approving visits and overseeing visitor compliance with protocols within their areas of responsibility. CMC Vice Presidents may also, in consultation with the COVID Compliance Committee, make exceptions to the vaccination requirement for visitors (such as when a short-term visitor will remain outside and masked at all times).

Currently, CMC students may not invite visitors to campus unless those visitors are coming to campus as part of a CMC or 5C recognized club or organization activity. Clubs or organizations who wish to invite visitors to campus must obtain advance approval from the CMC Student Activities Office prior to extending the invitation.

A visitor is anyone other than a current CMC/Claremont Colleges student, employee, faculty member, CMC trustee or institute/center board member, or approved CMC volunteer. Visitors who are on campus for only a few minutes at a time (such as delivery personnel) are not required to be vaccinated.

This policy may be amended from time to time to respond to changing health conditions or governmental regulations.

Academics

How will classes be taught in the spring?
Classes will be held in person. Faculty with verified medical reasons that affect them or a family member needing care may request an accommodation to teach remotely by contacting Nyree Gray at nyree.gray@cmc.edu. The College will continue to provide updates should conditions change.

Are masks required in classrooms?
Masks are required for all students and faculty, regardless of vaccination status, when in an indoor classroom. Masks are optional for vaccinated persons and are required for unvaccinated persons in outdoor classrooms. Each classroom will have a supply of masks that you can offer to students. Students have been told that if they refuse to wear a mask or to wear it properly, the instructor will ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Do students have to wear masks in outdoor classrooms?
Faculty may require students to wear masks in their outdoor classroom. If a faculty member requires this, they must clearly communicate this to their students and indicate this policy on their syllabus. If a student refuses to follow this policy, the instructor may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

Is eating or drinking allowed in classrooms?
No. Eating or drinking is not allowed by anyone in any classroom. You may choose to indicate this policy on your syllabus. If a student refuses to follow this policy, the instructor may ask them to leave the classroom and will report them to the Dean of Students Office. If a student refuses to leave the classroom, you may call Campus Safety who will notify the Dean of Students Office and assist them as needed to escort the student out.

What if a faculty member cannot come to class because they are ill, in quarantine, or caring for someone who is ill?
We will use Zoom as needed if a faculty member feels ill, needs to care for someone who is ill for a short period of time, or is in temporary quarantine or isolation from COVID-related exposure or symptoms but is able to teach. In this instance, the faculty member should email their class and inform them that they will be teaching remotely on Zoom using the Zoom link on their course syllabus and Sakai site. Our clinical partners at Hamilton Health Box (HHB) will manage COVID-related absences by reviewing symptoms providing testing, and instructing on quarantine and isolation periods and safe returns to campus following an illness.

If the faculty member is unable to teach their class because they are ill, in temporary quarantine/isolation or they need to care for someone who is ill for a short period of time, they should notify their department chair and the DoF office about any immediate needs, including assistance in getting class coverage (see Faculty Handbook, Section 5.1.7). The faculty member should inform their students about any change in their class structure (e.g., alternate instructor, remote platform, postponement); if they are not able to do so, the Registrar’s Office will inform them.

Absences, occasioned by illness or other emergencies, should be reported to the Dean of the Faculty and to the chair of the department as soon as possible. An illness that requires an extended leave of absence may be covered under one of the College’s leave provisions. For additional information, see Chapter 7 Leaves. Also, please be sure to inform the Dean of the Faculty and your department chair if you relocate a class meeting for any reason, or hold it online due to illness or COVID-related quarantine or isolation. If the College needs to locate someone in the event of an emergency, we need to know when classes deviate from their normal meeting patterns or locations.

What if a student cannot come to class because they are ill or in HHB-mandated quarantine/isolation?
Students who are ill or in HHB-mandated quarantine/isolation should not attend class in person, and should communicate directly about their absence with their instructors before class. If helpful, students may seek guidance from the Dean of Students Office as to how to approach that communication and work with their faculty to maintain their academic progress. If a faculty member requires verification that HHB has mandated quarantine/isolation for a student, they should contact Ellen Rentz at ellen.rentz@cmc.edu.

Depending on the severity of the illness, students can take part in an interactive process through the Office of Accessibility Services to determine if they qualify for reasonable, temporary accommodations that fit their needs based on medical documentation. Unreasonable accommodations include those that might fundamentally alter the academic program or lower the standards of the College, for example, a waiver of essential course requirements or prolonged absence from class. Academic advisors and the Dean of Students Office can work closely together to guide students’ decisions related to continuation in a course should successful completion of the course become untenable.

How can I ensure equitable access to instruction for students who are ill or in HHB-mandated quarantine/isolation?
You need to provide equitable access to instruction for students who are ill or in HHB-mandated quarantine/isolation. Specifically, for those students who are well enough to attend class virtually, have Zoom up and running in the classroom so that those students can join the class remotely. In instances where a large fraction of students in a classroom are ill or in HHB-mandated quarantine/isolation, the instructor may instead teach the class fully online using Zoom for a short period of time if it makes more sense pedagogically. For those students who are not well enough to attend class virtually, provide them with access to a Zoom recording. Please outline this approach clearly on your course syllabus so students know what to expect.

If you have an alternative approach to providing equitable access to students who are ill or in HHB-mandated quarantine/isolation, please outline it clearly in your syllabus so that students know what to expect. Alternative approaches might include (but are certainly not limited to) small group tutorials on Zoom outside of regularly scheduled class time; alternative methods for participation, including on platforms like Slack, Hypothesis, etc.; remote collaboration through shared google docs, jamboards, etc.; “flipped classroom” techniques that allow students to access course material asynchronously.

Do I need to accept assignments, quizzes, and tests from students who are attending class remotely while ill or in HHB-mandated quarantine/isolation?
Only you can determine how the learning goals for your course should be met. When possible, please accommodate ill/quarantining students by providing alternate ways for them to submit their coursework (e.g., electronic submission of written work, the ability to take quizzes/exams remotely, makeup quizzes/exams, redistribution of grading, oral presentations via Zoom, remote participation via Slack or in shared documents, etc.).If a student falls behind at any time, please issue an Academic Advisory/Low Grade Notice, so the student’s support network can intervene. If a student ends up not being able to complete a significant portion of the coursework, it may be necessary for that student to withdraw from or drop the course.

Should I develop a policy on attendance and submission of late work?
Please provide academic support for students who are ill or in HHB-mandated quarantine/isolation. Note these orders can last up to 10 days, so a student could miss up to two weeks of in-person class meetings, but still be perfectly capable of keeping up with classes and assignments. Offer them ways to do so (e.g., electronic submission of work on Sakai; opportunities for continued engagement through weekly posts/reflections; opportunities for remote presence/participation during class time on platforms like Slack, Hypothesis, etc.). If a student ends up missing a significant amount of class or falls far behind on submitting work, it may be necessary for that student to withdraw from or drop the course. Please be clear about your expectations in your syllabus: let students know how to access the course and complete their coursework remotely, and be clear about your policies regarding attendance, participation, and late work.

What if a student in the classroom is showing symptoms?
The faculty member should ask the student who is showing symptoms to immediately leave the classroom, self-quarantine (stay at their residence), and report symptoms to HHB.

Will there be capacity limits for classrooms and offices?
There are currently no LA County capacity restrictions.

How should I hold office hours?
Office hours will be arranged by each faculty member, and may be in-person or online. We encourage you to use outdoor spaces to convene with your students outside of class; to ensure everyone’s comfort, please let students know ahead of time if a meeting will be outside. We also urge students to talk to their professor or the Office of Accessibility services if meeting outside poses a health concern.

Can we get special masks where a professor’s mouth can be seen?
We have gauged faculty demand for PPE through a survey sent out on August 3rd.  If you did not respond to the survey, please email deanofthefaculty@cmc.edu to let us know what health and safety items you need for fall teaching, including but not limited to, an N-95 respirator mask (requires fitting and training with Hamilton Healthbox), face mask, clear face mask, face shield, or gloves. For the purchase of clear face masks please see the resource tab.

Can we provide plexiglass glass b/w students/faculty and no mask for faculty?
We will not be offering plexiglass for classrooms.

Will there be access to outdoor classrooms/equipment?
We have 8 outdoor classrooms (6 tents and 2 patios).  The Registrar’s Office has already assigned classrooms for regular semester-length course meeting reservations based on the faculty requests.

If a faculty member is assigned an outdoor classroom, we encourage them to let their students know ahead of time. We also urge students to talk to their professor or the Office of Accessibility services if meeting outside poses a health concern. If a faculty member is assigned an outdoor classroom they will also maintain their standard indoor classroom assignment to ensure they have an indoor location available if it is raining or too hot/cold.

Faculty who are interested in making occasional reservations for outdoor classroom spaces should contact Facilities and Campus Services to inquire about reservations.

Will the college continue to hold teaching workshops?
The Claremont Colleges Center for Teaching and Learning (CTL) will be offering workshops throughout the year to help support faculty in their teaching. The CTL maintains an archive of workshop videos. You can also sign up for a one-on-one consultation to discuss anything related to your teaching.

Will the college continue to hold teaching workshops?
The Claremont Colleges Center for Teaching and Learning (CTL) will be offering workshops throughout the year to help support faculty in their teaching. This year’s pre-semester workshop, “Trauma-informed Teaching,” will be offered twice (on Zoom): Monday, August 23rd, 1:00-2:00pm, and Tuesday, August 24th, 10:00-11:00am. The CTL maintains an archive of workshop videos. You can also sign up for a one-on-one consultation to discuss anything related to your teaching.

Technology

Has new technology been added to the classrooms?
All indoor classrooms have been further outfitted with Zoom upgrades including enhanced Audio Technology (in-room speakers and microphone systems), enhanced Video Technology including Pan Tilt Zoom (PTZ) Auto Tracking Cameras, and large dual displays mounted at the rear of the room or in the well toward the front of the room. All other classroom technology (e.g., computer systems) and equipment (e.g., whiteboards) remain unchanged.

We have eight designated outdoor classrooms; four of which have the standard technology (e.g., computer systems) and equipment (e.g., whiteboards). Outdoor classrooms are not set up with Zoom capabilities; faculty members may conduct a Zoom meeting in outdoor classrooms using a laptop.

Will there be training sessions on smart connected classrooms with Zoom capabilities?
Yes, we offered two training sessions on smart connected classrooms with Zoom capabilities in August, and continue to offer additional training sessions on smart connected classrooms with Zoom capabilities upon request. 

Are there quick resources for faculty on how to use the Zoom capabilities in the indoor classrooms?
Yes, ITS has recorded an introductory/demonstration video on how to use the new Zoom capabilities in the indoor classrooms.  There is also a short version of instructions posted on the desks/lecterns in the indoor classrooms which include a QR code that can be scanned to provide faculty with a longer more detailed version of the instructions.

Will it be possible for faculty to sign up for one-on-one sessions for training on smart connected classrooms with Zoom capabilities?
Yes, faculty can contact the Help Desk at (909) 607-0911 or help@cmc.edu to request a one-on-one session for training on smart connected classrooms with Zoom capabilities. Small group sessions can also be arranged through the Help Desk.

Will faculty have access to immediate on-site help in their classrooms?
Yes, faculty will have access to immediate on-site help in their classrooms. The best way for faculty to get quick help is calling the Help Desk at (909) 607-0911.

Will all faculty and students have access to Slack?
Yes, faculty and students may access Slack free of charge through the app store on any mobile device, with registration.

Athenaeum

The Athenaeum schedule remains as before:

Reception (outdoors, weather permitting) — 5:30 pm
Dinner (indoors) — 6:00 pm
Presentation (indoors) — 6:45 pm
Q & A (indoors) — 7:30 pm
Event concludes — 8pm

The spring speaker lineup will kick off on January 24, 2022.  COVID-related policies for spring semester Ath events will be assessed over the holidays and adjusted to accommodate prevailing health and safety conditions.

Meetings and Events

Will Faculty Meetings and committee meetings be held in person or via zoom?
AllFall Faculty Meetings have been held via Zoom and will continue in this format until further notice. We encourage all committees and departments to hold meetings virtually or outdoors.

Will large indoor gatherings be permitted?
Large indoor gatherings of over 40, which cannot be physically distanced or moved outdoors, must be approved by the College. Please email any requests to 
events@cmc.edu so we can direct your message for an appropriate response.

Are day trips with students allowed?
Yes, day trips with students are allowed. Everyone should wear a face covering when using public transportation or traveling together in a car.

Are outside speakers allowed in the classroom?
Yes, outside speakers will be allowed in the classroom; all visitors age 16 and up must be vaccinated, with flexibility provided to Vice Presidents to determine if certain events do not require vaccination (such as outdoor campus tours by prospective students/families, spectators at outdoor sporting events). Certain visitors who will have more prolonged or significant contact with our community members must present prove of a negative PCR test before arrival. Visitors must participate in contact tracing, when necessary. For the full Visitor Vaccination Policy.

How do I make occasional reservations for outdoor meeting spaces?
Faculty who are interested in making occasional reservations for outdoor meeting spaces should contact Facilities and Campus Services to inquire about reservations. For additional information on outdoor classrooms, please see ‘Academics’ section on this page.

Resources

Are faculty able to use their IFA for childcare?
For AY 2021-2022, faculty may use their IFAs to pay childcare providers while conducting college business for teaching purposes (e.g., course prep time, synchronous and asynchronous instruction time, office hours, grading, etc.).  You will need to submit a W-9 completed by the childcare provider, along with the number of hours the childcare provider worked, and the total payment to your faculty support administrator.  The college will issue a check to the childcare provider, treating them as an independent contractor, so the childcare provider would receive a 1099 at year end if their wages exceeded $600.  The request for payment must be submitted within 60 days of when the care was provided. Payment may be provided up to available IFA funds.

Can faculty use their IFA accounts to buy a box of basic masks for their offices that they can offer to students for office hours?
Yes, faculty members may use their IFA accounts for this purpose. We encourage faculty to use an outdoor space if they are holding their office hours in person.

Can faculty buy additional health and safety items or personal items for fall teaching beyond what we have already supplied?
Yes. If you have discovered that you require additional health and safety items (e.g., face mask frames; stand-alone air purifiers) or personal items (e.g., your own white board markers/erasers) for fall teaching beyond what we have already supplied, please purchase them and submit your receipts to Erin Watkins at Erin.Watkins@cmc.edu.

Can faculty purchase clear masks directly?
Yes, faculty may buy clear masks for their personal use for teaching from WetClear and will be reimbursed by the College. Please submit your receipts to Erin.Watkins@cmc.edu. If faculty wish to purchase clear masks for the students in their course(s) and wish to seek reimbursement from the College, please contact the deanofthefaculty@cmc.edu prior to purchase for approval.

Dining

What dining options will faculty have?
There are currently no changes to the dining options outlined earlier this fall. To recap: Faculty will be able to eat at Collins, the Hub, and our new Theo’s Food Truck. Outdoor dining options have been expanded around campus, and we encourage you to use them when practical.

In addition to following our College guidelines, when dining inside at Collins, for example, do not utilize it as a social space to mingle or connect with multiple groups of people. Please respect the distancing between tables, and refrain from moving tables and chairs into large groupings. Take advantage of the outdoor dining areas we have designated for this purpose. Please try to minimize the time you spend in dense indoor locations unmasked, such as when dining. When classes begin, GrubHub will be deployed for all dining locations, which will allow you to order ahead. Those meals will be available for pick-up at the “to go” door on the north side of Collins, if you prefer to dine outside or in your room or office. @Theo’s, our new food truck, will be a fun outdoor dining option. Please adhere to our numerous safety procedures such as social distancing when possible, increasing hand sanitization, and wearing your facial coverings as required in all indoor spaces.

What are the hours for Collins Dining Hall?
Collins Dining Hall hours have been extended to 3 hours per mealtime. Snack at Collins will be offered per usual, and the Hub will be fully functional with late-night hours.

Monday – Friday
Breakfast:  7:30am – 10:30am
Lunch:  11am – 2pm
Dinner:  4:30pm – 7:30pm
Saturday and Sunday
Brunch: 10am – 1pm
Dinner:  4:30pm – 7pm

College-sponsored Travel

Is college-sponsored travel allowed?
We are not restricting college-sponsored travel at this time. However, if you are considering travel, we require that you complete the travel guidelines checklist in Qualtrics, to assist you in considering the best health and safety practices in your plans.

What type of support will the school provide faculty while traveling?
Through Zurich Travel Assist World Protection, all faculty are provided international travel insurance when traveling on College-related business. For non-work related international travel, faculty members and their families are eligible to sign up and personally pay for non-CMC affiliated International Travel Insurance through iNext.

Prior to booking your Fall 2021 college-sponsored travel, you are required to complete the travel guidelines checklist. If you are traveling abroad, you should also consider registering with the U.S. Department of State Smart Traveler Enrollment Program (STEP). You may also want to download Zurich’s TravelKit mobile app to your phone.

If you have questions about your international travel insurance benefits, please call the CUC Insurance Office at (909) 621-8050.

After your trip: the California Department of Public Health requires that all travelers arriving in or returning to California from other states or countries follow CDC travel guidance.

Reimbursement for College-related travel: CMC faculty who travel on College-related business may use their IFA as usual. For more information about reimbursable expenses, please consult the Reimbursement Policy.

These Frequently Asked Questions  are subject to change as additional questions are added and as new or more informed answers emerge.